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BOARD STRUCTURE
There are seven members of the OCA Board of Directors – each elected for a two-year term. The terms of office are staggered to provide continuity from one Board to the next. GENERAL/OPEN SESSION MEETINGS Regular open sessions of the Board are normally held in the auditorium at 9:30 a.m. on the fourth Wednesday of most months with some variances due to holidays, etc. An agenda for each open session is posted outside the clubhouse, outside the office, and in the Friday email prior before the meeting. Homeowners have the opportunity to address the Board during the open session at the beginning of each meeting. Comments are limited to 3 minutes for each homeowner. |
BOD Committee LiaisonsActivities & Garden Club - Kathleen Dowling Architecture – Stephen Graves and Lisa Bagot Compliance Committee - Teresa Chamberlain-Spradlin Finance – Lisa Bagot Landscape – Steve Gillis The CRC - Teresa Chamberlain-Spradlin The Communication HUB – Brian Young Unit Advisors – Steve Gillis Ad Hoc Committees 503 Vista Bella: Brian Young POD: Teresa Chamberlain-Spradlin |
EXECUTIVE SESSION MEETINGS
The Board of Directors meets again in a closed Executive Session, at which time they discuss matters relating to member discipline, contracts, legal issues, personnel issues, and correspondence.
OTHER BOARD FORUMS
The Board of Directors also sponsors a Fireside Chat normally on the third Wednesday of each month with one of our directors, in the Library. While the directors cannot make any decisions, it is a great way to have personal interaction and share concerns you might have with the board. The results of these meetings are reviewed by the entire board and often things are brought before the entire board to improve our community.
Each month, in the Hilltop Highlights, there is a column from the President and one of the directors writes the News You Can Use section that highlights things the Board has done to improve our community.
Each Friday, in the Friday email, the Board of Directors includes important board related information for the community.
ELECTION OF NEW BOARD MEMBERS
We hope you’ll share your experience with us by considering running for the Board of Directors. An important first step toward that objective would be to get involved with one of our committees. There’s no better way to get to know how this community operates.
Each year there are either three or four vacancies up for election on the board. Annual elections are held on the third Saturday in March. Immediately following the election, the members of the Board elect a President, Vice-President, Secretary, and Treasurer. All owner-residents are invited to seek nomination to the Board of Directors. The nominating process begins in November, at which time the Election Coordinating Committee will be available to answer questions and schedule the remaining activities such as the Candidate Forums.
